Information Note* for Candidates – Industrial Relations Officer (Fixed term appointment) – IMPACT

Dublin (January 2016) Competition

IMPACT is an equal opportunities employer and welcomes applications from all suitably qualified people regardless of gender, marital or family status, age, disability, race, religion, sexual orientation or membership of the Traveller community.

General

Within the IMPACT industrial staff structure the position of Industrial Relations Officer is at a level above Organiser and at a level below that of Assistant General Secretary.

Assignment

IMPACT is seeking an Industrial Relations Officer (IRO) on a fixed term contract for up to 3 years. The successful candidate will be headquartered in our Head Office in Dublin and will carry out a wide range of trade union services to IMPACT branches and members under the direction of the appropriate Assistant General Secretary.

It is our policy to publicly advertise all permanent vacancies and success in this competition will not give the successful candidate any right or entitlement to any permanent vacancy that might arise during, or after the end of, this fixed term. He/she is of course free to compete for any such post.

The assignment from time to time of staff to particular duties and/or areas is a matter for the Union’s General Secretary and is subject to our organisational and operational requirements. Likewise, transfer requests from staff are also subject to such requirements.

Removal expenses are not payable in respect of initial assignments

The appointment is in accordance with Rule 40(v) and (vi) of the IMPACT rulebook. These provide that the Union’s Central Executive Committee may appoint and dismiss employees as it considers necessary and shall determine the conditions of employment of all employees of the Union. The CEC shall exercise these powers in accordance with employment law applicable from time to time. The Union’s Central Executive may, at its own initiative or by way of agreement with staff representatives, alter the terms and conditions of employment. All staff are bound by such agreements made on their collective behalf through the industrial relations system. In the event of such changes details will be communicated to each member of staff affected.

The contract is for a fixed term of up to 3 years but retirement at maximum retirement age (which is 65 years of age) is compulsory, if earlier.

The successful candidates will be required to pass a medical examination by a qualified medical practitioner nominated by the Union prior to taking up appointment.

There is a probationary period of 12 months. A secondment arrangement may be considered with the agreement of your current employer.

The Union reserves the right to terminate the employment of a staff member where he/she is unable or unwilling to perform the work for which they are employed due, inter alia, to incapacity, incompetence or misconduct. Notice of such termination will be as set out below.

During the probationary period the employment may be terminated by either party by the serving of one week’s notice or, at the discretion of the Union, by the payment of salary in lieu of notice.

Following the probationary period, the appropriate period of notice is that set out in the Minimum Notice and Terms of Employment Acts. The Union may, at its discretion, pay salary in lieu of notice. Nothing in this contract shall prevent the giving of a lesser period of notice by either party where this is mutually agreed.

Key Duties and Responsibilities

The successful candidate will provide industrial relations and/or recruitment and organisational services to members in the employments/branches/other negotiating units assigned by the General Secretary. He/she shall perform such duties, appropriate to the position, as may be assigned from time to time and to carry out such instructions as may be given in relation to the position.

Duties:

Under the direction of the appropriate Assistant General Secretary the IRO will carry out the following key duties and responsibilities;

  • Carrying our negotiations under the guidance and direction of and as assigned by the AGS.
  • Representing members with employers as assigned by the AGS.
  • Preparing and presenting submissions to third party fora, including Labour Relations Commission, Labour Court, Rights Commissioners, in respect of industrial relations and employment law matters, at the request of the AGS.
  • Providing verbal updates and submitting written reports to the AGS in relation to all of the above.
  • Providing information and advice to branches, union representatives and individual members.
  • Assisting with the union’s central strategic organising initiatives and with organising work related to branch organisation, training and recruitment of members.
  • Monitoring the effectiveness of communications with members and assisting as necessary.
  • Attending, as required, meetings of Branch Executives, Sections, Vocational Groups and the general membership.
  • Submitting reports to the AGS and senior officials as required.
  • Maintaining a monthly log of all activity and submitting same to the AGS.
  • Other duties ancillary and/or equivalent to the above.

Some of these duties are shared with other staff members and different duties within the range may be assigned from time to time.

The day to day reporting relationship is to the AGS and the appropriate National Secretary/Secretaries. The IRO is accountable to the General Secretary who has overall responsibility under rule for staff and union activities.

The successful candidate is required to keep the appropriate National Secretary/Secretaries and appropriate Assistant General Secretaries informed of relevant developments.

Essential Requirements of the Post

Candidates must have:

  • A demonstrable commitment to trade unionism and social justice
  • Excellent organisational, communications and team-working skills and be self-starters
  • Knowledge and experience of employment law and industrial relations practice
  • Experience of negotiations and representing groups and individuals including where collective and individual rights have potential conflicts

and

  • Hold a valid full driving licence. Candidates must submit a copy of both sides of their driving licence with their CV.

Desirable requirements

  • Knowledge of the operations and structures of public sector bodies e.g. civil service, local authorities, health boards, state companies and/or of voluntary bodies and their role in delivering services to the public
  • Understanding of government financial and funding arrangements for the public and voluntary sectors

Principal Conditions

The current salary scale is €47,013, €48,187, €49,559, €50,935, €52,313, €53,541, €54,800, €56,020, €57,235 (maximum), €59,322 (after 3 years satisfactory service at the max. of scale), €61,418 (after 6 years satisfactory service at the max. of scale). Entry above the minimum point is possible in certain circumstances e.g. extent and quality of experience, existing salary being above minimum point.

The salary is paid monthly in arrears by means of a credit transfer to a financial institution of the employee’s choice that is prepared to accept such payment on their behalf.

There is a contributory career average pension scheme, co-ordinated with social insurance benefits in operation[1]. The employee contribution is currently 9.5% p.a. of pensionable salary.

Travel and Subsistence payments are made within the Civil Service rates and conditions. All Industrial Relations Officers on appointment are required to hold a valid full driving licence and to continue to hold such a licence during their employment with IMPACT. In addition they are required to have a car available for their use on union business. All industrial staff must sign the appropriate form of undertaking and ensure that they are appropriately insured before being approved to use a car on Union business.

The annual leave entitlement is 30 days p.a. Special leave also applies in certain cases e.g. study/exam leave for approved educational courses, compassionate leave in the case of family bereavements.

The IMPACT Sick Absence Scheme is broadly similar to the schemes applicable to public service officer grades. These arrangements are phased in for staff during the first twelve months of their employment. A Salary Protection Scheme also applies.

Industrial staff are expected to be available during normal office hours. However, due to the nature of the job, work outside of normal office hours and over weekends will arise. Overtime is not payable and time off in lieu is unlikely to be available.

The position is full time. However, this does not preclude an employee from applying for a range of atypical working arrangements in the future. Working patterns must on all occasions be consistent with the requirements of the job.

Staff may not engage in any gainful occupation in addition to their employment with IMPACT to such an extent as to impair the performance of their duties with the Union or which might be inconsistent with the discharge of their Union duties or which conflicts with the interests of the Union.

The Selection Process

Applications for this post, together with a full C.V., must be received in writing by the

General Secretary,
IMPACT,
Nerney’s Court,
Dublin 1

not later than midday on Friday 29th January 2016. You must also enclose a copy of both sides of your driving licence.

Short-listing of candidates for interview will be based on the C.V. submitted and how well the candidate appears to match the essential requirements for the job.

Candidates at the interview will, inter alia, be questioned on how their experience, abilities, knowledge etc. matches the essential and desirable requirements of the job. Candidates will also be given the opportunity to expand on their CVs.

If short-listed for interview please advise in advance if you require any special facilities to enable you to participate in the interview.

The Union will not be responsible for travel and subsistence or other expenses of candidates in relation to the selection process.

The Selection Process

Applications for this post, together with a full C.V., must be received in writing by the General Secretary, IMPACT, Nerney’s Court, Dublin 1 not later than midday on Friday 29th January 2016. You must also enclose a copy of both sides of your driving licence.

Short-listing of candidates for interview will be based on the C.V. submitted and how well the candidate appears to match the essential requirements for the job.

Candidates at the interview will, inter alia, be questioned on how their experience, abilities, knowledge etc. matches the essential and desirable requirements of the job. Candidates will also be given the opportunity to expand on their CVs.

If short-listed for interview please advise in advance if you require any special facilities to enable you to participate in the interview.

The Union will not be responsible for travel and subsistence or other expenses of candidates in relation to the selection process.

January 2016

*This note is solely for the general information of candidates, does not purport to be a comprehensive outline of the duties and/or conditions of the post and does not form part of the contract of employment.
[1] In the case of fixed term contracts the pension contribution is refundable, less tax, at the end of the contract where the overall duration of the contract(s) of employment is less than two years. Under the Pensions Acts where an employee, permanent or temporary, is a member of an occupational pension scheme for more than two years the benefits are preserved until retirement age or transferred to another pension scheme.